A Sample Follow Up Letter for Job Application is a resource that provides a framework to help job seekers craft tailored messages to express continued interest in a position. This article includes examples of follow-up letters that can be used for various job applications, each easily customizable to fit the specific company and role. With these samples, job seekers can convey their enthusiasm and highlight their qualifications while demonstrating professionalism and genuine interest in the opportunity.
Crafting a Compelling Follow-Up Letter for Your Job Application
After sending in a job application, it’s natural to feel a mix of anticipation and anxiety. You’ve put in the effort to showcase your skills and qualifications, and now you’re eagerly waiting for a response. While you may be tempted to sit back and wait patiently, a well-crafted follow-up letter can significantly boost your chances of landing an interview.
A follow-up letter serves as a friendly reminder to the hiring manager that you’re still interested in the position and demonstrates your continued enthusiasm for the opportunity. It also provides an opportunity to reiterate your key strengths and qualifications, reinforcing why you’re the ideal candidate for the role.
Structuring Your Follow-Up Letter for Maximum Impact
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Heading:
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Start your letter with a professional and polite salutation. If you have the hiring manager’s name, address them directly. If not, use a generic greeting like “Dear Hiring Manager.”
2.
Introduction:
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In the first paragraph, express your continued interest in the position and thank the hiring manager for their time and consideration.
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Mention the specific job title or position you applied for, along with the date you submitted your application. This helps the hiring manager easily connect your letter to your application.
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Reaffirmation of Interest:
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Briefly reiterate your enthusiasm for the role and the organization. Explain why you’re genuinely drawn to the company and the position, highlighting aspects that align with your career goals and values.
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Reinforcing Your Qualifications:
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Subtly remind the hiring manager of your key skills and experiences that make you an excellent fit for the role. Focus on specific achievements or accomplishments that align with the position’s requirements.
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If there have been any recent developments or achievements since your initial application, this is the opportunity to mention them. For example, if you’ve completed additional training or received recognition for your work, it’s worth noting.
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Call to Action:
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Conclude your letter by reiterating your availability for an interview and expressing your eagerness to discuss your qualifications in more detail.
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Thank the hiring manager again for their time and consideration, and let them know you’re looking forward to hearing from them soon.
Additional Tips for Crafting an Effective Follow-Up Letter
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Timing is Key:
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Generally, it’s best to wait at least a week or two after submitting your application before sending a follow-up letter. This shows that you’re patient and respectful of the hiring manager’s time.
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Keep it Concise:
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Aim for a concise and easy-to-read letter. A well-written follow-up letter should be no longer than three paragraphs.
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Personalize Your Letter:
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Whenever possible, personalize your letter to the specific company and position. Research the organization and the role to understand their unique needs and tailor your letter accordingly.
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Proofread Carefully:
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Before sending your letter, proofread it carefully for any errors in grammar, spelling, or punctuation. A polished and error-free letter reflects your professionalism and attention to detail.
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Follow Up Politely:
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If you don’t receive a response within a reasonable time, consider sending a polite follow-up email. However, avoid sending multiple emails in a short period, as this can come across as overly aggressive or pushy.
By following these guidelines and crafting a well-thought-out follow-up letter, you can significantly improve your chances of securing an interview and moving a step closer to landing your dream job. Remember, a follow-up letter is not just a formality; it’s an opportunity to showcase your continued interest, reinforce your qualifications, and leave a lasting impression on the hiring manager.
Sample Follow Up Letter for Job Application
Acknowledge and Thank for Response
Dear [Hiring Manager name],
I hope this email finds you well.
I wanted to take a moment to express my gratitude for your prompt response to my job application for the [position name] position.
I appreciate you taking the time to consider my qualifications and provide feedback. I value your insights and suggestions, and I will certainly use them to enhance my skills and knowledge further.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
Reiterate Interest and Request for Next Steps
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to follow up on my application for the [position name] position. I want to reiterate my strong interest in the role and express my gratitude for the opportunity to be considered.
I have carefully reviewed the job description and believe my skills, experience, and qualifications align well with the requirements of the position. I am confident that I can contribute significantly to your team and make a valuable addition to your company.
I would appreciate the chance to discuss my application further and learn more about the next steps in the process. Please let me know if there are any additional documents or information you would like me to provide.
Thank you again for your consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
Inquire About Application Status
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to inquire about the status of my application for the [position name] position. I submitted my application on [date] and have not received any updates since then.
I understand the hiring process may take some time, but I am eager to learn more about the next steps and where my application stands. If there are any additional documents or information required from my side, I would be happy to provide them promptly.
I appreciate your time and attention to this matter. Please let me know if there is any information you can share regarding my application status.
Thank you for your consideration.
Sincerely,
[Your name]
Share Additional Information or Updates
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to follow up on my application for the [position name] position and share some additional information that may be relevant to my candidacy.
Since submitting my application, I have completed [course/certification/project] that further enhances my skills and knowledge in the field. I believe this additional training demonstrates my commitment to continuous learning and growth.
I have also attached an updated resume that includes this new information. I would appreciate it if you could review it and consider it as part of my application.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
Express Continued Interest and Availability
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to express my continued interest in the [position name] position at your company. I submitted my application on [date] and have been eagerly awaiting a response.
I understand that the hiring process can take some time, but I wanted to reiterate my availability for an interview or further discussion whenever it is convenient for you.
I am confident that my skills, experience, and qualifications make me an ideal candidate for this role. I am eager to learn more about the position and your company and how I can contribute to your team’s success.
Thank you for your consideration.
Sincerely,
[Your name]
Thank for Interview and Express Gratitude
Dear [Hiring Manager name],
I hope this email finds you well.
I wanted to express my sincere gratitude for the opportunity to interview for the [position name] position at your company yesterday.
I thoroughly enjoyed our conversation and learned a great deal about the role, the team, and the company culture. I was particularly impressed by [specific aspect of the interview or company that you appreciated].
I am confident that my skills, experience, and qualifications align well with the requirements of the position. I believe I can make a significant contribution to your team and help your company achieve its goals.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
Follow up after Phone Screening
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to follow up on our phone screening for the [position name] position yesterday.
I wanted to thank you for your time and express my appreciation for the opportunity to discuss my qualifications and experience with you.
I believe my skills and expertise align well with the requirements of the position, and I am confident I can make a significant contribution to your team. I was particularly interested in [specific aspect of the position or company that you discussed during the screening].
I am eager to learn more about the next steps in the hiring process. Please let me know if there are any additional documents or information you would like me to provide.
Thank you again for your time and consideration.
Sincerely,
[Your name]
Sample Follow Up Letter for Job Application
After submitting your job application, it’s important to follow up with the hiring manager or recruiter to show your continued interest in the position and to stay top-of-mind. A well-written follow-up letter can help you stand out from other candidates and increase your chances of getting an interview.
Here are some tips for writing a sample follow-up letter for a job application:
Keep it Brief and Professional
Your follow-up letter should be concise and easy to read. Avoid using jargon or overly technical language. Make sure to proofread your letter carefully for any errors.
Express Your Enthusiasm
In your letter, reiterate your interest in the position and explain why you’re a good fit for the company and the role. You can also mention specific skills or experiences that you have that would make you an asset to the team.
Highlight Your Qualifications
In addition to expressing your enthusiasm, you should also highlight your qualifications for the position. This could include your education, work experience, skills, and accomplishments. You can also mention any relevant certifications or awards that you have received.
Thank the Hiring Manager
Be sure to thank the hiring manager for their time and consideration. You can also express your appreciation for the opportunity to apply for the position.
Provide Your Contact Information
Make sure to include your contact information at the end of your letter so that the hiring manager can easily reach you if they have any questions or would like to schedule an interview.
Including Links
If you have a relevant portfolio, website, or social media profiles, you can include links to these in your follow-up letter. This will allow the hiring manager to learn more about you and your work.
Follow Up At the Right Time
The timing of your follow-up letter is important. Wait a few days or a week after submitting your application before sending your letter. This will give the hiring manager time to review your application and make an initial decision about whether or not to move forward with your candidacy.
Following up too soon can make you seem pushy, while waiting too long can make you seem disinterested. If you haven’t heard back from the hiring manager within a week or two, you can send a second follow-up letter.
Personalize Your Letter
If you know the name of the hiring manager, be sure to address your letter to them by name. You can also tailor your letter to the specific company or position you’re applying for. This will show the hiring manager that you’ve done your research and that you’re genuinely interested in the opportunity.
By following these tips, you can write a sample follow-up letter that will help you stand out from other candidates and increase your chances of getting an interview.
FAQs about Sample Follow Up Letter for Job Application
What is the purpose of a sample follow-up letter for a job application?
A sample follow-up letter for a job application is a professional document sent to a potential employer after submitting a job application. Its purpose is to reiterate your interest in the position, demonstrate your enthusiasm for the company, and inquire about the status of your application.
When should I send a follow-up letter?
The ideal time to send a follow-up letter is typically one to two weeks after submitting your job application. This allows the employer sufficient time to review your application and consider your qualifications. Sending the letter too soon may appear pushy, while sending it too late may indicate a lack of interest.
What should I include in a sample follow-up letter?
A sample follow-up letter typically includes several key elements:
How should I format my sample follow-up letter?
To ensure a professional appearance, format your sample follow-up letter using a standard business letter format:
What tone should I use in my sample follow-up letter?
The tone of your sample follow-up letter should be professional, polite, and respectful. Avoid sounding overly pushy or demanding, as this may reflect poorly on your candidacy. Instead, focus on expressing your sincere interest in the position and your appreciation for the employer’s time and consideration.
Is it acceptable to include a call to action in my sample follow-up letter?
It is generally considered acceptable to include a call to action in your sample follow-up letter. This could be a request for an interview, an invitation to connect on LinkedIn, or an offer to provide additional information or references if needed. Keep the call to action brief and specific, and avoid sounding overly aggressive or demanding.
What should I do if I don’t receive a response to my sample follow-up letter?
If you do not receive a response to your sample follow-up letter within a reasonable amount of time (typically one to two weeks), you may consider sending a second follow-up letter or reaching out to the employer via phone call or email. Be sure to remain polite and respectful in your communication, and avoid sending multiple follow-up messages in a short period of time, as this may be seen as overly persistent.
Thanks for Tuning In!
That’s all for our guide on crafting a compelling cover letter. I hope you found these tips helpful. Remember, the key is to be concise, specific, and tailored to the job you’re applying for.
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